Registration/Guidelines

Registration Details

Step Wise Registration Process
 Registration can be done online accessing the website (http://webapps.iitbbs.ac.in/convocation7th/) and using the links in the main page of the website.
 Click on the Registration Button.
 Read the instruction for Registration.
 Register to the online portal by providing your current functioning Email ID and other details and submit the form.
 Login to the portal by providing the Email ID and password provided at the time of registration.
 Click any one option for Registration
 Fill up the Student Registration form and make online payment by clicking the click here button
 Provide your Transaction No./ Reference No then proceed for final submission .
 After successful Registration take the print out and produce it along with the online fee payment receipt and Identity Card for receiving the convocation stole.

Registration Fee
 Rs.1000/- and Rs.2100/- towards Convocation stole. Total fee Rs.3100/- for receiving the Degree in person
http://www.iitbbs.ac.in/Convo_cation2018/images/bullet_bluearrow.gif Rs. 1500/- for receiving the Degree in absentia

Guidelines for Degree Recipients

 DATE:  SEPTEMBER 21, 2018 (Friday)
    Reporting for Physical Registration and collection of stole :

    Time : 9.30 A.M. to 12.30 P.M.
    Venue : Academic Section, Main Building (2nd floor), Argul, IIT Bhubaneswar

 Rehearsal : (Attending Rehearsal is a MUST)
    Time : 2.30 P.M.
    Venue : Community Centre, Argul, IIT Bhubaneswar

 DATE:  SEPTEMBER 22, 2018 (Saturday)

    Reporting on the Convocation Day :

    Time : 9.30 A.M. sharp
    Venue : Community Centre, Argul, IIT Bhubaneswar

  • Please enter the Convocation Venue with proper dress code as mentioned in the convocation portal and occupy the seat allotted to you by 09.00 hrs.
  • Maintain the solemnity of the function.
  • The audience shall remain standing at their respective seats as the Academic Procession enters and proceeds towards the dais.
  • Degrees will be awarded to all degree recipients (whose names are printed in the Convocation Brochure) in order of Ph.D., M.Tech., M.Sc. and B.Tech. degrees.
  • As the names of degree recipients for a particular degree are called, they should proceed, one by one, to the dais in a line following the specified order. While moving to the dais for receiving the degrees from the Director, they should bow before the Chief Guest, Chairman, Board of Governors and Guests of Honour.  After receiving the degree certificates, they should return to their respective seats.
  • The candidates will remain standing at their places and the Director will admit and charge them with the respective Degrees.
  • The Recipient of the President of India Gold Medal will read the pledge in Sanskrit, and all the degree recipients will stand up and take the oath by reciting the same.
  • The audience will remain standing till the Academic Procession leaves the Hall.
  • The Endowment, other Awards and the Institute Proficiency Prizes can be collected from the Academic Officials at the Community Centre after the Convocation.
  • Return of Convocation stole (Optional) : Students desirous to return the stole are required to fill up a form along with bank details, IFSC code, Mobile No., Sign it and hand over it along with the stole.

Fee Details

To receive the degree in person: Rs. 3100/- (Rupees three thousand one hundred) only. It includes Rs.2000/- towards Convocation stole (refundable).
To receive degree in absentia: Rs.1500/- (Rupees One thousand five hundred) only.

Degree recipients attending the Convocation are required to pay Rs.3100/-. Degree recipients are encouraged to retain the stole after the convocation, as a memento, which is a silk woven material designed with traditional art of Odisha and a handloom product. In case the degree recipients are not interested to take the convocation stole, they may return the same after the Convocation and an amount of Rs.2000/- (deducting Rs.100/-as cleaning charge) will be refunded to their bank account. Please mention the bank account number at the time of registration for convocation.

For attending the Convocation degree recipients are required to maintain proper dress code, i.e. boys should wear Kurta+pajama, girls are required to wear sharee or salwar+kamij. For reference, please see the photographs in the website http://www.iitbbs.ac.in/convocation_2018/dress_code.php The dress codes are to be strictly followed failing which they may not be allowed to receive the degree on the dais.

Security Guidelines

The 7th Convocation of the Institute will be held on 22nd September 2018 (Saturday) in the Arugul Campus, IIT Bhubaneswar. Following preliminary guidelines for security have been laid down in connection with the Convocation:

  • Guests must carry both their invitation card (non-transferable) and personal identity card to show them in entrance before the security personnel and it is limited to only one individual.
  • Children below 12 years are not permitted to accompany the guests.
  • Faculty Members of IIT Bhubaneswar are also requested to carry their identity cards.
  • Guests are requested to park their vehicles in designated parking area.
  • Digital devices such as cameras, laptops ,mobiles and other personal belongings like handbags, are not to be carried inside.
  • No edible and water bottles will be allowed inside the Convocation hall.
  • Invitees are requested to remain inside the Convocation hall till the academic procession leaves the hall.
  • All the invitees and students may have to pass the Hand Held Metal Detector Test before entering the convocation hall.
  • All are requested to rise when the Convocation Procession enters and leaves the hall.