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Registration / Guidelines

for 11th Convocation, IIT Bhubaneswar

Registration Details

Step Wise Registration Process
  • Step 1 Registration can be done online accessing the website
  • Step 2 Login to the portal by providing the ERP credentials.
  • Step 3 Click on the 11th convocation Registration Button.
  • Step 4 Click any one option for Registration
  • Step 5 Fill up the all the steps provided left side
  • Step 6 Make online payment and then proceed for final submission
  • Step 7 After successful Registration take the print out and produce it along with the online fee payment receipt and Identity Card for receiving the convocation stole on the date of rehearsal.

Online Registration

Opening of Online Registration: 10th January 2023

Closing of Online Registration: 24th January 2023

Fee Details

  • To receive the degree in person: ₹1000/- (Rupees One thousand only).
  • To receive degree in absentia : ₹1500/- (Rupees one thousand five hundred only).

N.B. Degree recipients have to return their stoles after the Convocation and collect their transcripts from the Office of Academics, 2nd Floor, Main Building, IIT Bhubaneswar. Teared or mutilated stoles will not be accepted. In such case ₹3000/- shall be charged from the concerned degree recipients or the same will be recovered from their caution money.

For attending the Convocation degree recipients are required to maintain proper dress code, i.e. boys should wear Kurta+pajama, girls are required to wear sharee or salwar + kamij. For reference, please see the photographs in the website . The dress codes are to be strictly followed failing which they may not be allowed to receive the degree on the dais.

Guidelines for Degree Recipients

Date: 27th January 2023 (Friday)
Reporting for Physical Registration and collection of Stole (to be returned after Convocation):

Time: 9.30 A.M. to 12.30 P.M.
Venue: Community Centre, IIT Bhubaneswar

Convocation Rehearsal:

Time: 2.00 P.M. onwards
Venue: Community Centre, IIT Bhubaneswar

Date: 28th January 2023 (Saturday)
Reporting on the Convocation Day

Time : 9.00 A.M. sharp
Venue : Community Centre, IIT Bhubaneswar

  • Please enter the Convocation Venue with proper dress code as mentioned in the convocation portal and occupy the seat allotted to you by 09.00 hrs.
  • All degree recipients have to receive degree with proper dress code and stole (mandatory). No degree recipients without proper dress code and stole will be permitted to participate.
  • Maintain the solemnity of the function.
  • The audience shall remain standing at their respective seats as the Academic Procession enters and proceeds towards the dais.
  • Degrees will be awarded to all degree recipients (whose names are printed in the Convocation Brochure) in order of Ph.D., M.Tech., M.Sc., Dual Degree and B.Tech. degrees.
  • As the names of degree recipients for a particular degree are called, they should proceed, one by one, to the dais in a line following the specified order. While moving to the dais for receiving the degrees from the Director, they should bow before the Chief Guest, Chairman, Board of Governors and Guests of Honour. After receiving the degree certificates, they should return to their respective seats.
  • The candidates will remain standing at their places and the Director will admit and charge them with the respective Degrees.
  • The Recipient of the President of India Gold Medal will read the pledge in Sanskrit, and all the degree recipients will stand up and take the oath by reciting the same.
  • The audience will remain standing till the Academic Procession leaves the Hall.
  • The Endowment, other Awards and the Institute Proficiency Prizes can be collected after the Convocation ceremony between 3.00 P.M - 5.00 P.M. from the Academic Section, 2nd Floor, Main Building.

Security Guidelines

The 11th Convocation of the Institute will be held on 28th January 2023 (Saturday) in the Community Centre, IIT Bhubaneswar. Following preliminary guidelines for security have been laid down in connection with the Convocation:

  • Invitees including the Students attending the Convocation are requested to take their seats in the Convocation Hall by 9:00 A.M.
  • Guests must carry both their Invitation Card (non-transferable) and Personal Identity Card to present them at the Main Gate before the Security Personnel. The same has to be reproduced before entering to the Convocation Hall and it is limited to only one individual.
  • Guests are requested to park their vehicles in the designated Parking Area only, and may have to walk for 500-700 meters to reach the Convocation Hall. Carrying of Umbrella is suggested in case of rain.
  • All the Invitees and students may have to pass the Hand Held Metal Detector Test and screening/sanitization as per the COVID 19 guidelines before entering the Convocation Hall.
  • Children below 12 (Twelve) years are not permitted to accompany the guests.
  • Digital devices such as Cameras, Laptops and other Personal belongings like Handbags, are not to be carried inside.
  • Mobile Phones are not allowed inside the Convocation Hall.
  • No edibles and water bottles will be allowed inside the Convocation Hall.
  • All are requested to rise when the Convocation Procession enters and leaves the Hall.
  • Invitees are requested to remain inside the Convocation Hall till the academic procession leaves the Hall.
  • Faculty members of the Institute are also requested to carry their Identity Cards.
  • For safety of the personal belongings, the same can be kept in the vehicle itself.