IIT Bhubaneswar

Booking and Cancellation procedure

  • For booking facilities in Guest House (GH)& its CateringServices “Requisition Forms” are available at the Reception of GH or can be downloaded from the website: www.iitbbs.ac.in
  • Duly filled in forms, forwarded by respective HOS may be submitted at the GH reception.
  • In case of requisitions for Deluxe Rooms/ Institute Guests, duly filled in forms are to be approved by Director/ Deputy Director/ Dean/ HOS/ Registrar.
  • The booking is purely provisional and subject to availability.
  • No telephonic bookings will be entertained.
  • The room is allotted on the condition, that if necessary, the allottee shall have no objection in sharing accommodation with another guest.
  • Confirmation of allotment will be informed through e-mail or can be checked with reception within 24 hours of submission of the requisition.
  • Cancellations can be made by submitting a duly filled in form at the reception of GH or through e-mail to Professor-in-Charge (PIC) Guest House as early as possible.
  • No Telephonic cancellations will be entertained.

Booking/ Cancellation procedure for the Guest House for Conference/ Symposium/ Workshop etc.

  • For booking facilities in Guest House (GH)& its Catering Services “Requisition Forms” are available at the Reception of GH or can be downloaded from the website: www.iitbbs.ac.in
  • Duly filled in forms, forwarded by respective HOS may be submitted at the GH reception.
  • In case of requisitions for Deluxe Rooms/ Institute Guests, duly filled in forms are to be approved by Director/ Deputy Director/ Dean/ HOS/ Registrar.
  • The booking is purely provisional and subject to availability.
  • No telephonic bookings will be entertained.
  • The room is allotted on the condition, that if necessary, the allottee shall have no objection in sharing accommodation with another guest.
  • Confirmation of allotment will be informed through e-mail or can be checked with reception within 24 hours of submission of the requisition.
  • Cancellations can be made by submitting a duly filled in form at the reception of GH or through e-mail to Professor-in-Charge (PIC) Guest House as early as possible.
  • No Telephonic cancellations will be entertained.

Responsibilities of Requestor / forwarding Official

All the facilities in GH are necessarily for official purposes only. The indenters are advised to not to book rooms for personal purposes of the visitors/unknown visitors in view of the resource crunch as well as security hazards. By filling up the requisition form for allotment of GH facilities, the indenter/forwarding official/visitor shall be treated to have accepted to abide by all the rules and take personal responsibility for the genuineness of the visitor, behavioral issues with the visitors and any damages caused by the visitor during the stay.

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